Legal

Privacy Policy

Dublin Publishing Press takes your privacy seriously. We handle personal data carefully, openly, and in accordance with relevant Irish and EU data protection legislation, including GDPR requirements.

Who We Are

Dublin Publishing Press offers book editing, cover design, formatting, ghostwriting, marketing, and distribution services for individual authors and businesses.

Throughout this policy, references to “we”, “us”, and “our” mean Dublin Publishing Press. Whenever you browse our website, reach out to us, ask for a quote, or begin a project with us, we may gather and process certain personal details as outlined further in this document.

  • Email: info@dublinpublishingpress.com
  • Registered office: Harcourt Rd, Saint Kevin’s, Dublin 2, Ireland
  • Trading address: Harcourt Rd, Saint Kevin’s, Dublin 2, Ireland

Information We Collect

We only gather information that is genuinely needed to answer enquiries, deliver our services, oversee projects, enhance our website, and satisfy accounting or legal obligations.

  • Personal and contact information, including your name, email, phone number, billing information, and postal address when relevant.
  • Manuscript-related details such as genre, service needs, publishing goals, uploaded files, and records of our correspondence.
  • Billing and payment records, though card or banking information is typically handled by secure external payment processors.
  • Device and usage data, including IP address, browser and device type, pages viewed, and referral sources.
  • Communication preferences, such as whether you've opted in or out of promotional messages.

How We Collect Information

Information may be gathered when you fill out a contact form, request a consultation, message us via chat, email, or call us, enquire about or purchase a service, upload manuscript files, sign up for updates, or simply browse our site.

Certain technical data may be gathered automatically using cookies, analytics platforms, server records, or comparable tools.

Our Lawful Bases for Processing

Under applicable Irish and EU data protection legislation, including the General Data Protection Regulation (GDPR), we depend on one or more legal grounds to handle your personal information.

  • Contract: to deliver requested services, issue quotes, oversee your project, handle payments, and complete agreed work.
  • Consent: to send optional marketing messages or apply certain cookies where your permission is needed.
  • Legitimate interests: to reply to enquiries, enhance our offerings, secure our website, maintain records, and stay in contact with clients.
  • Legal obligation: to retain records necessary for tax, accounting, fraud prevention, or regulatory purposes.

How We Use Your Information

  • To respond to enquiries and share details about our publishing services.
  • To draft quotes, invoices, agreements, project timelines, and service suggestions.
  • To deliver editing, cover design, publishing, marketing, formatting, and distribution work.
  • To keep you updated on your project's progress, approvals, changes, deadlines, and payments.
  • To enhance our website, offerings, customer experience, and overall security.
  • To share promotional updates where legally permitted or where consent has been given.
  • To meet applicable legal, tax, accounting, or regulatory obligations.

Cookies and Analytics

Our website may use cookies and related tools to support core functionality, remember your settings, understand how visitors use the site, boost performance, and track marketing results.

Most browsers let you manage or turn off cookies through their settings, though some features may stop working properly without essential cookies enabled. Where legally required, we will ask for your consent before activating non-essential cookies.

Sharing Your Information

We never sell your personal data. Information may only be shared where genuinely needed to run our business, deliver services, meet legal obligations, or safeguard our rights.

  • Third-party providers supporting our hosting, email systems, forms, communications, analytics, payments, storage, project tools, or technical support.
  • Publishing or distribution partners such as Amazon KDP, IngramSpark, Draft2Digital, or comparable platforms needed to publish or distribute your work.
  • External advisers including accountants, solicitors, insurers, or auditors, where necessary.
  • Government bodies, regulators, or law enforcement agencies where legally required to disclose information.

International Transfers

Certain providers or publishing platforms we use may process data outside Dublin. Where this occurs, we take reasonable steps to ensure suitable protections are applied, such as contractual safeguards or other recognised legal mechanisms.

Data Retention

We hold onto personal information only for as long as reasonably required for its original purpose, including delivering projects, offering support, and meeting legal, tax, accounting, or dispute-related obligations.

Manuscripts, project files, and related correspondence may be kept for a reasonable time following project completion so we can offer ongoing support or maintain accurate records. You may request deletion where legally possible, though certain records may need to remain for compliance reasons.

Data Security

We apply reasonable technical and organisational safeguards to help prevent personal information from being accessed, misused, altered, or disclosed without authorisation.

No system, whether a website, email platform, or internet connection, can guarantee complete security. We recommend avoiding the transmission of highly sensitive data unless it's essential to your service and a secure method has been agreed in advance.

Your Data Protection Rights

Depending on applicable law, you may be entitled to certain rights regarding your personal data.

  • Access: request a copy of the data we hold about you.
  • Rectification: ask us to update or correct inaccurate information.
  • Erasure: request that we delete data when there's no lawful basis to retain it.
  • Restriction: ask us to pause certain processing activities in specific situations.
  • Objection: object to processing carried out under legitimate interests or for marketing.
  • Data portability: request your data in a structured, commonly readable format.
  • Withdraw consent: revoke previously given consent at any time.
  • Lodge a complaint: reach out to the Irish Data Protection Commission if you feel your rights haven't been honoured.

Marketing Communications

Should you receive promotional emails from us, you're free to unsubscribe anytime using the opt-out link provided, or by contacting us directly. Note that essential, service-related updates about ongoing projects, payments, or account matters may still be sent regardless.

Links to Other Websites

Our site may contain links to external pages, such as distribution platforms, social media, payment gateways, or partner businesses. We hold no responsibility for the privacy standards, content, or security of these external sites. We recommend reviewing their individual privacy policies before sharing any personal details.

Children's Privacy

Our services are designed for adult clients and businesses. We do not intentionally gather personal data from minors without appropriate parental or guardian consent. If you suspect a child has shared personal information with us, please get in touch so we can take suitable action.

Changes to This Policy

This privacy policy may be revised periodically to reflect legal, operational, or service-related updates. Any revised version will be published on this page along with an updated date.

Contact Us

Should you have any questions regarding this privacy policy or how your personal data is managed, please reach out using the details listed below.